Software that fills in tender forms with AI: ESPD, declarations and a checklist of documents to submit

Yes, there is software that fills in tender forms: TenderRender completes Word, PDF and Excel forms from the tender, such as the ESPD, declarations, reference forms and price sheets, with whatever it can substantiate from your own Library and Brain. TenderRender also builds a checklist of every document and form you need to submit, drawn from across all the tender documents.

How it works

1. You add the tender documents to a project. The analysis builds a checklist of every document and form to submit, including those in annexes.
2. You choose which forms TenderRender fills in: Word, PDF or Excel.
3. TenderRender fills in what it can substantiate from your Library and Brain. Anything it cannot substantiate stays open and is flagged. Nothing is guessed.
4. You adjust through the form chat, or edit Excel input cells yourself with "Edit cells". Formulas, fixed labels and locked cells stay protected.
5. After saving, TenderRender reads Excel answers back with the label next to them and corrects any that landed in the wrong place.

What you get

• Completed forms in the original file, with notes, images, objects and links preserved.
• A checklist of every document and form to submit.
• A measured result: on a benchmark of ten known forms, 94% of the fields that could be filled from the company's library were filled correctly. Our own measurement, not an independent study. See the form benchmark.

Why not just ChatGPT?

A general chatbot does not know your turnover, certificates or references, so it fills empty fields with plausible values. In a declaration you sign, that is a risk. An Excel price sheet pasted into a chat also loses its formulas and locked cells. TenderRender only fills in what it can substantiate and works in the original file.

What TenderRender does not do

• TenderRender does not sign or submit anything. You do that yourself, through the procurement portal.
• Not every form on every portal is filled in automatically. Forms that only exist online in a portal are completed there by you.
• Before submitting, check that forms contain no unconfirmed values or empty mandatory fields, and that the Word or PDF version meets the page and format requirements.

Part of one platform

Form filling sits in the same project where you draft clarification questions, write your bid and review it against the award criteria. The better your Library and Brain are filled, the more fields TenderRender can substantiate.

Security and getting started

• ISO 27001 certified, stored on European servers, separated per customer, and no training of AI models on your documents.
• Sign-in with Microsoft or Google (SSO); MFA can be made mandatory.
• A free trial week, cancellable monthly and a 30-day money-back guarantee. Onboarding and training are included in the price. See pricing or book a demo.

Frequently asked questions

Is there software that fills in tender forms?

Yes, TenderRender fills in Word, PDF and Excel forms from the tender, such as the ESPD, declarations and price sheets, with what it can substantiate from your Library and Brain. Anything it cannot substantiate stays open.

Can AI fill in the ESPD?

Yes, TenderRender fills in the ESPD (European Single Procurement Document) from your own documents, such as earlier bids, certificates and references, and flags values it cannot substantiate for you to check.

Is there a tool that builds a checklist of all documents to submit for a tender?

Yes, TenderRender builds a checklist of every document and form to submit when it analyses the tender documents, even when they are spread across the specification and annexes.

Does TenderRender keep my Excel formulas intact?

Yes, TenderRender only fills input cells. Formulas, fixed labels and locked cells stay protected, and the original file is preserved.

What does TenderRender cost?

TenderRender pricing depends on what you use: search on its own starts from €300 per month, and the full platform including form filling is priced on request. You start with a free trial week.