How Edulance saves 60-70% time on tenders with TenderRender
Edulance connects education professionals with schools in primary and secondary education. The company processes more than 1,000 vacancies per year through a network of over 80 affiliated school boards and 800 schools. Founder and commercial director Hidde Kollenburg handles between 8 and 12 European tenders this year. The challenge: previous submissions contained outdated information, forcing the team to start from scratch with each tender instead of building on existing work.
From time-consuming searching to structured writing
For Edulance, tenders were time-consuming. Asked about the biggest challenge before TenderRender, Hidde is direct: "The time investment, for sure." Previous submissions often contained outdated information, making it difficult to reuse texts. In practice, that meant: manually working through documents, building texts from scratch, and starting over with every tender.
The tenders follow the rhythm of the school year. "We always follow the schedule of the education sector," Hidde explains. "You're already heading towards the end of the school year. So we're busy preparing for September." During those peak periods, every hour counts.
60-70% time savings per tender
With TenderRender, Hidde estimates the time savings at 60 to 70 per cent per tender. On how much time it saves him, he's brief: "A lot." And as the library gets better populated, he expects those savings to increase further: "I think once we're really up and running, it will save a lot of time."
Submission quality improves
Beyond speed, Hidde notices that the content of his submissions has improved: "It gets better. Definitely."
He names the review functionality as the feature with the most impact. Hidde uses it to evaluate and specifically improve texts before submitting them: "I think the review is really good." He also sees great value in how TenderRender automatically incorporates references to stated requirements: "With references to requirements and the clarification notes and processing that information continuously, that's just really strong."
He's positive about the output in general. TenderRender builds on previously written pieces, and that works: "If those previous pieces are solid, it picks that up." The result convinces him: "I'm satisfied with what comes out, I have to say."
Writing in your own style
Initially, the output didn't quite match Edulance's house style. Hidde noticed he had to make many adjustments: "In the beginning, I didn't feel it matched our style." But after configuring the system prompt — where writing preferences and tone of voice are set — that changed. Now the output does fit: "With that system prompt, it's good, yes."
A platform that grows with you
Hidde spends many hours in TenderRender and regularly shares feedback. About the tool overall, he's positive: "I think it's a really good tool across the board." What stands out to him is the speed at which the platform evolves: "How quickly you lot pick things up is also really nice."
Recent updates include a redesigned chat functionality and the ability to access the review directly from the chat. Being able to provide feedback on the review is one of the developments Hidde looks forward to.
Hidde has already recommended TenderRender to two or three other organisations on his own initiative: "I've already recommended it to two or three others."
